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Getting Started

This guide is for the first club administrator who receives access to ChessMint.

Before You Begin

Make sure you have:

  • A ChessMint account for your club.
  • Your club name and public contact details.
  • The email addresses of people who need admin, arbiter, or treasurer access.
  • Basic season information, such as the season name, start date, and end date.
  • Any federation defaults your club uses, such as FIDE IDs, national IDs, rating systems, or standard time controls.

First Login

When the club workspace is created, the first administrator receives access by email. Depending on how the workspace was created, the email either contains an invitation flow or a password reset link.

After login, confirm that you are in the correct club workspace before adding members or changing settings. A club workspace is isolated from other clubs, so members, tournaments, payments, and settings belong to the selected club.

First Setup Checklist

  1. Review the club profile and contact details.
  2. Invite the people who help operate the club.
  3. Create the current season.
  4. Add or import the first members.
  5. Configure federation and rating defaults.
  6. Create a test tournament or event.
  7. Review public sharing settings before publishing anything externally.

Main Areas

Area Use it for
Dashboard Quick overview of current club activity.
Members Person records, member profiles, FIDE IDs, ratings, and access status.
Seasons Club years, membership periods, and season-based registrations.
Tournaments Tournament setup, sections, stages, pairings, rounds, standings, and public pages.
Events Non-tournament club events with registration.
Payments Manual payment tracking and payment history.
Settings Club configuration, federation defaults, permissions, and operational settings.

Start small: add a few members, create the current season, and create one draft tournament. This lets you confirm roles, member records, and tournament settings before using ChessMint for a live event.

Once the draft looks correct, publish only the information that should be visible to players or the public.