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Player & Public Experience

This guide explains what players and visitors can see outside the organizer workflow.

Public Calendar

The public calendar lists tournaments that the club has made visible for public discovery.

Players and visitors can use it to find upcoming or current tournaments without logging in. Calendar visibility is controlled by the organizer, usually per section.

Before relying on the calendar, organizers should check that the public title, dates, venue, and section visibility are ready.

Public Tournament Page

A public tournament page can show selected tournament information without requiring a login.

Depending on the tournament setup, visitors may see:

  • Tournament name, dates, venue, and description.
  • Sections.
  • Rounds and pairings.
  • Results.
  • Standings.
  • A page per player with their round-by-round results.
  • Downloadable standings and pairings as PDF.
  • Public signup for sections where signup is enabled.

Public pages should reflect the official tournament record. If information is not ready for players, do not send the public link yet.

Public Signup

When public signup is enabled for a section, players can register from the public tournament page.

The signup flow asks for player details such as name and email. FIDE ID can be entered when the player has one. If FIDE data is found, ChessMint can use it to fill chess identity details such as ratings, title, and federation.

After signup, the player receives a request-received notification. It confirms the request arrived; it does not mean the registration is accepted unless the organizer later accepts or completes it.

Registration Outcomes

Players may receive a notification when their registration changes status.

Outcome What it means
Accepted The organizer approved the registration, but a balance may still be open.
Completed The organizer approved the registration and no balance remains.
Declined The organizer did not accept the registration.
Withdrawn The registration was cancelled, usually together with a refund.
Invitation The organizer entered the player themselves. Nothing needs to be signed up for; the message says whether anything is still owed.

Players control notifications from their own preferences. They can choose a preferred channel — email, and SMS or WhatsApp where the club has enabled them — or opt out, per kind of message. Tournament invitations are a separate kind, so muting registration messages does not mute them.

Organizers control whether a tournament sends these at all, with one switch for players who signed up through the public page and one for players an organizer entered. Each switch covers everything on its route, so it is the route the player came in through that decides which one applies. Both settings apply: if a player has opted out, they receive nothing even when the organizer's switch is on.

Pairings and Round Notifications

When a round is published, players can view pairings on the public tournament page.

If round notifications are enabled, each paired player receives their board, colour, and opponent. Players with a bye receive a bye notice.

Organizers should publish pairings only after checking the round. Once players have received their round notification or the public link, changes become more visible and may create confusion.

Standings

Public standings show the current tournament ranking according to the configured scoring and tiebreaks.

Players can use standings to follow:

  • Games played.
  • Wins, draws, and losses.
  • Score.
  • Tiebreak values when configured.
  • Final rank after the tournament is completed.

Standings should be reviewed after results are entered, especially before announcing prizes or final results.

Player Pages

Selecting a player's name in the public standings opens a page for that player in the current section and stage. It shows:

  • Their current rank, score, and games played.
  • Wins, draws, and losses.
  • Tiebreak values when configured.
  • A result for every round: the round number, the board, the colour they played, their opponent, and the result.
  • A chart of how their score and their place developed round by round.

Opponent names on that page link to the opponent's own page, so visitors can follow a whole group of players without going back to the standings each time. The page has its own web address, so it can be shared directly with a player, a parent, or a club.

Only tournament information appears on a player page. Contact details, birth date, fees, balances, and organiser notes are never shown.

Downloads

Visitors can download the standings and the pairings of a round as a PDF from the public tournament page. The files are the same documents an arbiter prints, so a shared file matches the official record.

  • The standings download follows what is on screen: the selected round and whether live or official standings are shown.
  • Once more than one round has been published, a second download gives the standings round by round in one document.
  • The pairings download covers the round that is selected and includes results when they have been entered.
  • Downloads use the language of the public page.

Downloads contain the same information as the public page. No fees, balances, or personal contact details are included.

Some players may receive a payment link by email. Payment links are used when a balance remains for a tournament, event, or membership.

Players should use the latest link sent by the club and confirm the amount before paying. Organizers and treasurers can review payment history inside ChessMint.

Organizer Public-View Checklist

Before sending public links or directing players to the calendar, check:

  • Tournament name, dates, venue, and description are correct.
  • Only intended sections are visible on the calendar.
  • Public signup is enabled only where it should be.
  • Fees and payment expectations are clear.
  • Pairings are checked before round publication.
  • Results and standings are reviewed after each round.
  • The public page matches what the club is ready to communicate.